It’s getting to be that time again.
As the end of many libraries’ fiscal year approaches, the challenge of compiling detailed usage, spending, and patron engagement reports rears its ugly head. Here at Hoopla, we understand how time-consuming this process can be—and that’s why our robust suite of reporting features is designed to make year-end reporting easier, faster, and more insightful.
Here’s a look at the key reports available from Hoopla and how they can help your library wrap up the year with confidence.
Growth Report: Track Patron Engagement Over Time
The Growth Report offers a comprehensive view of how your patrons interact with Hoopla. From initial signups to ongoing engagement, this report helps you understand your digital community. Customize the date range to align with your fiscal calendar and view metrics like total registered patrons, engaged users, new signups, and borrowing activity. You’ll also see your top circulating formats, most borrowed languages, and the platforms patrons are using to access content.
A month-over-month breakdown shows trends in registration and engagement, making it easy to identify growth patterns. And with Excel export functionality, integrating this data into your year-end documentation is a breeze.
Overall Circulations Report: See What’s Being Borrowed
This report provides a detailed look at your library’s total circulations, broken down by month and format. Whether you’re viewing Hoopla Flex or Hoopla Instant borrows, you’ll get a clear picture of how content is being accessed. Filter by title, publisher, author, genre, language, or format to see what’s resonating with your patrons.
You’ll also find insights into borrowing behavior by age category—adult, juvenile, and young adult—and even see how many circulations each library card number generated. This level of detail helps libraries better understand patron preferences and plan future collections accordingly.
Circulations by Format Report: Understand Spending by Format
Want to know how much was spent on each format? The Circulations by Format Report breaks it down month by month. Export the data to Excel and use it to support budget planning and collection development decisions.
One thing to keep in mind regarding the Circulations by Format Report: BingePass usage is reported differently here than in the Overall Circulations Report. This report counts the initial borrow, while the Overall Circulations Report counts every title circulated within a BingePass.
Budget Planning Report: Stay on Top of Your Finances
Managing your Hoopla budget is simple with the Budget Planning Report. View invoices and statements, adjust borrowing limits, and monitor monthly spending in real time. If your library has a budget cap, you can update it for the new fiscal year directly within the platform. Need to lower your limit below six? Hoopla’s Customer Support Specialists are ready to help.
Reports Dashboard: A Snapshot of Key Metrics
The Reports Dashboard gives you a quick overview of available reports and data, as well as the amount of content by format—perfect for state reporting. It also shows how much content your library has restricted, helping you manage access and align with community needs.
Ready to make year-end reporting easier? Access Hoopla’s reporting tools now on the Hoopla page of the Midwest Tape eCommerce website for a more efficient, accurate, and stress-free end of the year!
